Billing for an unpaid balance
TimeCache lets you create new invoices that are based on unpaid
balances of saved invoices. You can bill for only the unpaid
balance, or include new unbilled entries for the same client.
To create such an invoice, open the Invoice panel and select an
invoice in the invoice list that has an outstanding balance. Choose
the menu command , or choose Balance
Forward from the popup menu that appears when you click the
Widget button. The Invoice Setup dialog appears with the client and
projects/matters from the original invoice selected. This allows
you to include new entries for these projects in the
“balance-forward” invoice. You can click on the What to include tab to enter dates and select
additional projects for this client as well.
The "How to show it" tab showing
controls specific to balance-forward invoices.
NOTE: The Invoice Setup dialog does not
allow you to proceed without selecting at least one project. If you
do not want new entries included in the “balance-forward” invoice,
set the dates or other criteria to eliminate new entries.
When you create a “balance-forward” invoice, TimeCache opens the
Invoice Setup dialog to the How to show
it tab.
The Previous balance field is a non-editable field that shows the
amount carried over from the originating invoice. There are two
optional notes you can add, to appear in the Notes column of the
entries that display the balance forward and interest amounts. If
you have entered notes for a previous balance-forward invoice,
TimeCache pre-fills the notes with those previous entries, and
highlights them in bold red type to draw your attention to the fact
that they have not been edited for this invoice. You can edit them,
or add a new note, by clicking the Note
button below the Previous balance and
Interest labels.
The Interest field is filled with the amount (if any) that
TimeCache calculates based on your settings in TimeCache Preferences. You can change this
amount.
NOTE: The Previous balance and Interest
fields and buttons appear only when you create a balance-forward
invoice.
Creating the invoice
After you click OK in the Invoice Setup
dialog, TimeCache creates a new “balance-forward” invoice. If there
are new entries included in this invoice, they appear first. Then
the previous balance appears on its own line. If there is an
interest amount, it appears just below the previous balance on its
own line.
If you save this “balance-forward” invoice, TimeCache zeroes out
the balance on the originating invoice.
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