Administration - Help
Welcome to the online help. This help is divided into the several administration areas. But before starting to create articles or users you might at first configure the main settings of the webshop. This settings you find under chapter 2.1 or directly in the administration interface via Configuration->Settings.

1. Main area

You enter the main area direcly after your login. The following settings are available in here:

1.1 Articles

Here you can create, edit, lock or delete articles that should be displayed in the webshop.

The list will be empty first. Select the button "New article" to create a new article. You will be forwarded to another page in which you can create the new article. The following inputs are necessary:
  • Article name - this will be displayed below the article
  • Article description - a former description for the detail page
  • Article video - a optional video (e.g. HTML-source to YouTube). Keep in mind that the measurements must be adopted.
  • Article category - you might use this if you like to devide the articles into groups, see also chapter 1.2, if you don't like to use categroies, set this field to "None".
  • Article images (Normal image, large image, thumbnail) - images for this article, if you are using images with other measurements than set under chapter 2.1, the measurements will be corrected while uploading
  • Article price - the price for this article
  • Article amount - the available amount of the article, see also chapter 2.1
  • Article keywords - additional phrases that make it easier to find this article
  • Article custom fields - you might use this, if there are different implementations of this article. E.g a t-shirt is available in the different colors black and white - in that case you set the custom field name to "Color" and the values to "black;white" (always seperate them by a colon). Another example: "black;yellow;green;blue"
If the article list is filled with articles, 3 buttons appear behind each article
  • Edit - to edit an existing article
  • Lock (Unlock) - to remove an article temporary from the assortment (or add it again) without deleting it
  • Delete - delete an article finally

1.2 Categories

Here you can mangage categories which you can use to group articles. This list will be empty fist, choose "New category" to create a new category. The following inputs are necessary in the appearing page:
  • Category name - this name will be show above the articles as a tabfolder
  • Category description - a description for this category
  • Category position - this allows you to sort the categories by a custom order. E.g. apples - 2, peaches - 3, bananas - 1 will be sorted as bananas apples peaches.
If the category-list contains categores, 3 buttons appear behind each of its items.
  • Edit - to edit an existing category
  • Lock (Unlock) - to remove a category temporary from the assortment (or add it again) without deleting it (all contained articles are affected as well!)
  • Delete - delete a category finally (the contained articles are not affected, they will remain)

1.3 Orders

Orders cannot be created manually. They will be created during a webshop order. Orders have a state which you can set to done or undone. They can also be deleted. If you want to inform your customers about done orders (see also chapter 2.3), keep in mind to set an order at first to done before you delete it.

1.4 Customers

Customers are a special usertype. In common they will be created during a order automatically. You might also create a customer manually. Select the "New customer" button. The following page contains the following input fields:
  • User alias - not necessary for customers - but for other usertypes
  • User password/confirmation - is also not necessary for customers - but for other usertypes
  • Address (First name, Last name, Street, City, ...) - is mandatory for customer users, but not for other user types
  • Wants newsletter - a customer chooses this during its order. Other usertypes do not need this setting
If the customer list contains customers, the following 3 buttons appear behind each entry:
  • Edit - to edit an existing user
  • Lock (Unlock) - to remove a user temporary without deleting it
  • Delete - delete a user finally

1.5 Newsletter

Here you can enter a newletter-text, which is send by pressing "Send" to all the customer email addresses which want to receive a newsletter.

1.6 Users

Users differ by their usertypes:
  • Reporter - a user that is allowed to administrate articles
  • Siteowner - a user that is allowed to administrate the shop
  • Administrator - a user that can change critical system settings
It depends on the way you want to run your shop, if you'd like to use multiple user accounts. Important is that users must have a alias and a password to log into the administrative interface. Their handling is the same like customers in chapter 1.4.

1.7 Emails

Here you can have a look at the emails which are genereted by the system. You have also the possibility to delete them in here.

1.8 Configuration

Here you set the basic webshop configurations, see also chapter 2.

1.9 Theme / logos

This allows you to modifiy the look of your webshop. Select a theme and replace the logos of the currently selected theme (take care of the image measurements to avoid images getting stretched).

1.10 System Info

Here basic system information is shown to you (software version, PHP versionnumber, server settings) as well as a statistic about the webshop (article count, visitors count, ...)

1.11 PHP Info

Shows the PHP-info. This might be useful for error detection. Not necessary for the normal shop duty.

1.12 Reset statistic

Here you might reset the shop statistics. Please keep in mind that you might loose useful information by doing this.
The following options are available:
  • Reset article statistic - resets all articles statistics
  • Frontend: Reset shop statistic/couter - resets the vistor count and the log-file
  • Backend: Reset administration log - resets the administrative log-file

1.13 Edit folders

This allows you direkt access to all files and folders of the application and the ability to modify them.
Here you can rename or delete files and folders as well as creating new folders and upload new files. Existing files can be edited in here if they are plain textfiles.

Note: You should only make changes here, if you are an experienced user!

2. The configuration area

The following basic settings can be done here:

2.1 Settings

This configures the main webshop settings:
  • Shop name - the webshop name
  • Shop site tile - additional title for the main page
  • Email address for orders - the email address to receive orders
  • Send confirmation email to customer on order - if set, the customer gets an confirmation email after the order, the email can be customized using chapter 2.2
  • Send confirmation email to customer if order is marked as done - if set, the customer gets an confirmation if you set an order state to done. You can also customize the email content, see chapter 2.3
  • Websearch engine keywords - keywords for websearch engines
  • Websearch engine description - a description for websearch engines
  • Number of images per line - this defines how many articles are displayed per row in the shop overview
  • Image measurements [pixel] (normal image, large image , thumbnail image, basket image) - the measurements in pixel which should be used in the shop. Try to upload the images with correct measurements otherwise you might get quality loss.
  • Show video hint - if activated, a small icon appears beside the articles on the main page, if a video is available for that article
  • Currency - the currency for articles, e.g. €
  • Delivery type - possible delivery types, seperate by a colon (e.g. prepay;payment)
  • Deliver costs - the delivery costs matching to the types (e.g. 5.50;7.80)
  • Maximum article order amount - here you can set the maximum allowed amount for an article to be ordered
  • Language - the language of shop and administrative area
  • Activate WYSIWYG editor - gives you the option to edit contents either as plain html or in a more comfortable way
  • Use shop-sidebar - this displays a sidebar in the shop area which may provide more convinience for your customers. At the right you can select options that should be shown inside the sidebar (newest articles, cheapest articles, popular articles, most ordered articles, recent articles, similar articles. But keep in mind to not activate them all, it might confuse the customer as well.
  • Use article amounts - if used, articles can be assign an available amount. If an article is no longer available it is removed from the shop (but not deleted)
  • Use article categories - here you can select, if you'd like to use article categories, see chapter 1.1
  • Sort shop articles by - the article sort order in the shop area
  • Sort administration articles by - the article sort order in the administrative area
  • Use article custom fields - decides, if the article custom fields should be used (e.g. is an article is available in different colors)
  • Use presets - if selected, you can create presets for the custom fields in the article edit page. A checkbox is displayed, where you can select a value and set it using the "OK"-button
  • Texts for Main page until Help - here you may modify the texts for the navigation buttons. Leave this fields empty to use the default values.
  • Show contact - shows/hides the "contact" button in the shop area
  • Show help - shows/hides the "help" button in the shop area
  • Show counter - shows/hides the vistor counter in the shop area
  • Set webshop to maintenance mode (offline) - if checked, a maintance page is shown to the user in the shop area.

2.1.1 System-settings

This configures the system settings - do modification here only in urgent cases:
  • Charset format - Defines the charset format of the webshop (e.g. ISO-8859-1, ISO-8859-15, UFT-8)
  • Websearch engine revisit - set the interval websearch engines can index this page again
  • Websearch engine language - the language for websearch engines (DE for german, EN for english)
  • Administrator email - offers the possiblity to inform another person on the following events:
    • an order fails
    • an order succeeds
    • on contact
    • on log in into the administrative area
    • on automatic emails to the customer
  • Number of custom presets - defines the amount of custom fields presets
  • Custom fields per articlel - defines the amount of custom fields per article
  • Use additional article images - activate this, if you want to use more than one image per article.
  • Amount of additional article images - defines the maximum amount of additional article images.
  • Disable order process - this disables the direct order process.
  • Message on order - defines the message to the customer on ordering.
  • Activate customer login - customers can log into the shop and do not need to enter their contact data multiple times.
  • Activate customer registration - customers are allowed to registrate theirselves to the shop. Do not use this if you only want predefined customer base.
  • Only registrated customer are able to order - defines, if only registrated customers are able to do orders.
  • Shop is only reachable via customer login - defines, if the shop is generally only reachable via customer login.

2.1.2 Splash page

Here you can configure a page that becomes temporary the start-page of your shop, e.g. to indicate important changes towards the user. This splash page can contain a text and an image. Keep in mind to not activate this page all the time because it may scare off potential visitors.

2.2 Customer emails

Here you can define a footer for the automatic emails to customers on order. Useful for example, if you are using delivery type prepayment to show your bank account to the customer where the money should be tranferred.

2.3 Order done emails

Here you can define a footer for the automatic emails to customers on orders set to done. Using this you can let your customer know e.g. that you received the money and startet the shipment.

2.4 Terms

The text for the terms and conditions page. HTML-format possible.

2.5 Imprint

The text for the imprint page. HTML-format possible.

2.6 Help

The text for the help page. HTML-format possible.

2.7 Titles

Here you may modify the titles of the webshop pages. HTML-format also possible:
  • Main page title - title for the main page
  • Article details page title - title for the article details page
  • Article preview page title - title for the article preview page
  • Basket page title - title for the basket
  • Cash desk page title - title for the cash desk
  • Terms and conditions page title - title for terms and conditions
  • Imprint page title - title for imprint
  • Contact title - title for the contact page
  • Help page title - title for the help page

2.8 Footer

Here you may enter the footer for all shop pages. If not set the following is used: (C) "year" your shop title.